#Zoom web portal meeting settings how to#

How to enable the waiting room for your meeting: If you do not enable the Waiting Room, people will be able to join your personal meeting room at any time without your explicit permission and without you being present. You can screen and admit people to your PMI virtual meeting room when you are ready to meet with them. If you choose to use the Personal Meeting ID (PMI) feature on your account, follow the recommendations below to ensure you are using this feature securely. Show a disclaimer to participants when a recording starts (default is ON).

#Zoom web portal meeting settings password#

Enable Password Protect (default is ON).

Require users to authenticate before viewing cloud recordings (default is OFF).

Always remember to ask participants for consent before starting a recording.

Review the guidelines on record management from Access and Privacy before recording your sessions.

Meetings that may discuss, or present material containing, personal or personal health information should not be recorded in Zoom. Consider when to recordĬonsider the content of your meetings and if a recording is absolutely required, before proceeding with a recording. You can unlock the meeting following the same steps above. The host or co-host will NOT be alerted if anyone tries to join after the meeting is locked, so don't lock the meeting until everyone has joined. When a meeting is locked, no one can join.

From the list that appears, click Lock Meeting.

The Zoom Host Controls allow the host or co-host to lock the meeting. You can let the participant back into the meeting again.

During the meeting, you can put a participant in the Waiting Room if they are being disruptive.

The advantages of having the Waiting Room on after your participants have entered are:

From the list that appears, click Enable Waiting Room.

Click on the Security shield at the bottom of the window.

The Waiting Room is not enabled by default. You can enable the Waiting Room after all your participants have entered the meeting. If possible, assign a co-host to monitor chat and other activity. Walk through the steps you will take to address the disruption.

Plan for the possibility of disruption. How you will respond and what you will say to the attendees?.

If you have already scheduled your meeting, you can turn off authentication in your meeting in the UM Zoom Portal settings before your meeting starts. RISK STATEMENT: If the host chooses to turn off authentication and not enable the Waiting Room, the meeting will have an increased likelihood for Zoombombing if the meeting link is shared with unwanted/uninvited individuals.

choose to turn off Authentication and enable the Waiting Room feature to allow the host screen and admit only expected participants.

keep the default setting of Authentication enabled and invite the external participants as exceptions through the UM Zoom Portal or.the majority of participants external to the University of Manitoba the host can choose to either:.a small number of external participants the recommended configuration is:.invite external participants as exceptions through the UM Zoom Web portal.keep the default setting of Authentication enabled.one or more invited external participants eg: a guest speaker(s):.no external participants keep the default setting of Authentication enabled.

If you choose to turn off authentication, we strongly recommend you turn on the Waiting Room. Disabling authentication will allow anyone with the meeting link to join the meeting. However, this setting can be disabled on a per-meeting basis when you schedule your meeting.

Adding an authentication exception to a meeting (PDF).

Annotation (default is ON and 'Only the user who is sharing can annotate')īy default, only authenticated users from UM-managed domains can join meetings.

Participants’ video (default is ON – you can selectively enable participant video when ready).

Enable Personal Meeting ID is set to OFF.

Passcode and Passcode Requirement are set to ON.

The following settings will be set and LOCKED and cannot be changed by the end-user. Always keep your meeting information private and share through secure channels. One way “zoombombers” have made their way into meetings is by clicking a link that was posted in social media or on the web. Share meeting links with your selected audience only